Email is one of the most efficient communication tools in the business. It is convenient, fast, and can be done from just about anywhere. But sometimes keeping tabs on ongoing tasks, responding to customers, and sifting through annoying spam can feel like a job in itself. Here are some tips on how to keep your inbox updated and under control.

Tip #1: Create a filing system 🗄️
A simple way to keep your inbox current is by putting all emails from previous years into one folder. Grouping common types of emails into different categories, labels, and folders not only keep your inbox clutter-free but makes it easy to find emails that go together.

Tip #2: Develop email routines and respond promptly 📥
Checking email randomly can interrupt your workflow. Set specific times to go through emails and respond, archive, or save them for later. Make it a habit to respond to emails promptly. Once you’ve responded you can archive these messages so they aren’t sitting in your inbox distracting you from more current emails that require your attention.

Tip #3: Decide what needs to stay in your inbox 📌
Prioritize your email to-do list by sweeping away the irrelevant, archiving what is complete, and keeping what needs further action. Some categories of what to keep in your immediate inbox could be emails from someone who needs a task done for them, emails with a task you’re currently working on, or emails from someone who needs you to decide on something. Work on filtering anything else into a categorized folder elsewhere, the archives or the trash.

Tip #4: Unsubscribe from unwanted content ⛔
Junk mail and unwanted newsletters overwhelm your inbox and bury important messages. Search your email for the word “unsubscribe” and unsubscribe from anything that doesn’t have your interest. For those senders that don’t have an unsubscribe link in their content, mark them as spam to ensure those emails never hit your inbox.

Tip #5: Don’t fear the delete button ⏏️
We’ve all let our inboxes hit a couple or a couple of hundred emails too high, but the trash is there for a reason. If you recognize an email as outdated or irrelevant, don’t be afraid to delete it. Reducing the number of overall messages in your inbox can make it a less daunting task to answer your emails.

Whether you’re communicating with customers, checking in with employees, or setting up meetings, knowing how to utilize email is an essential part of the business. It’s easy to let your inbox pile up while trading emails all day long. Maintaining a current and clutter-free inbox is the best way to ensure you see important messages and stay on top of work.


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